ADVICE.

For large-scale roofing and exterior construction projects, Licensed Community Association Managers (LCAMs) and Commercial Property Managers are often tasked with coordinating multiple contractors, vendors, and stakeholders — all while protecting community interests and staying on budget without detailed knowledge of the construction process or industry trends in general. That’s where third-party project management can make a major difference.

At Phoenix Roofing Services, we regularly collaborate with independent project managers and engineers to ensure transparency, accountability, and quality throughout the project lifecycle.

What Is Third-Party Project Management?

Third-party project management involves bringing in an independent professional — typically an engineer, construction manager, or owner’s representative — to oversee a roofing or exterior project from start to finish.

Their role is to represent the property’s best interests, not the contractor’s, by building RFQ documents specific to the communities needs, reviewing scopes and pricing, verifying materials, monitoring progress, and validating completion.

For community associations, this level of oversight ensures all parties remain accountable and that the project aligns with the board’s expectations, not just the contractor’s proposal.

When to Consider a Third-Party Project Manager

Third-party management is especially valuable for:

• Large-scale or multi-building projects that span weeks or months.

• Roof replacements, coating systems, or waterproofing scopes that require complex sequencing.

• Insurance claim or storm-related work where documentation and transparency are critical.

• Boards seeking additional reassurance on quality, schedule, or cost control.

When projects become technically complex or politically sensitive, having a neutral professional overseeing communication and documentation can make the process smoother and less stressful for everyone involved.

Benefits to LCAMs and Property Managers

1. Risk Reduction

A third-party manager ensures that the contractor’s work meets specifications, reducing warranty disputes and future repair costs.

2. Transparent Oversight

Independent documentation and progress reports provide clarity for boards and ownership groups, helping justify project decisions.

3. Streamlined Communication

They act as a bridge between the property manager, contractor, and board, helping interpret technical language and maintain clear expectations.

4. Objective Quality Control

By inspecting materials, reviewing installation methods, and validating change orders, they help ensure the work performed aligns with industry standards and contract terms.

How Phoenix Roofing Services Collaborates with Project Managers

Phoenix Roofing Services frequently works alongside third-party professionals, including engineers, attorneys, insurance adjusters, and project managers, to ensure complete transparency and client protection.

We provide detailed scopes, material submittals, photo documentation, and warranty verification throughout every phase of the project.

Our goal is simple — to be a team player in a process that keeps your project compliant, your board informed, and your community protected.

Partnering for Success

Third-party project management doesn’t replace your contractor — it enhances the partnership.

For LCAMs and property managers, it’s a proactive step toward ensuring budget control, quality assurance, and peace of mind during high-value roofing or exterior projects.

To learn more about how Phoenix Roofing Services can assist your community with project planning, vendor coordination, or third-party collaboration, reach out to our team today.